December 29, 2024 Organization organization management users teams
This guide covers ongoing organization management tasks in Blast Office.
Managing Users and Teams
User Lifecycle
- Onboarding: Invite users, assign roles, and add them to teams
- Role changes: Update user roles as responsibilities change
- Offboarding: Remove users when they leave the organization
Team Management
- Create, rename, and delete teams
- Add or remove team members
- Adjust team-level policies as needs change
Permissions by Role
Each role has different capabilities:
| Capability | Admin | Manager | Member | Restricted |
|---|---|---|---|---|
| Manage organization settings | Yes | No | No | No |
| Manage policies | Yes | No | No | No |
| Manage teams | Yes | Yes | No | No |
| View team activity | Yes | Yes | No | No |
| Use AI features | Yes | Yes | Yes | Limited |
| Create documents | Yes | Yes | Yes | Limited |
Organizational Knowledge Bases
Organizations can create shared Knowledge Bases:
- Navigate to Organization Settings > Knowledge Bases
- Create a new shared Knowledge Base
- Upload organizational documents
- Control access through team policies
Shared Knowledge Bases allow all authorized users to query organizational knowledge through the AI.
Monitoring and Reporting
Administrators can monitor:
- Token usage across users and teams
- Feature usage statistics
- Policy violations (when using permissive or advisory enforcement)
- Server-side logs (when enabled)